Information Technology Symposium

April 22-24, 2018

IT CONNECTS → MISSION POSSIBLE

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CONFERENCE INFORMATION

Call for Presentations

Call for presentations will close
March 9, 2018.

Submit your presentation now!

Attendee Registration

Register online today!

Early registration ends March 17, 2018.

Vendor Registration

Want to be a vendor or sponsor for
the IT Symposium?

Vendor Registeration deadline is
April 16, 2018.

View the

Conference Schedule

The schedule will be updated with sessions after the Call for Presentations deadline.


ATTENDEE REGISTRATION INFORMATION

  1. The deadline for Early registration is March 17, 2018. After this date, the Full registration is $80.00 per attendee.
  2. A Guest registration is $45.00 and only includes meals.
  3. If paying with a credit card, please register online.
  4. If paying by check you must contact us first at itsymposium@tntech.edu. We will need to know how many registrations you need and a contact person (please include email) where we can send the conference registration code. Once we receive the check, we will send a conference registration code to the contact person and email provided.

ACCOMMODATIONS

THE INN AT PICKWICK LANDING STATE PARK

If you plan to attend and wish to stay at the park, you should make hotel/cabin accommodations immediately. Rooms have been blocked off for the Symposium attendees until Thursday, March 1, 2018. Rates range from $90-$249/night plus tax for rooms in the inn, suites, and cabins.

Reserve your room two ways:

  • Call the Park at: 1-800-250-8615. Make sure to tell the reservationist the Group Code #6884.
  • Reserve your room online and use Group Code #6884.
      

NOTE: When you reserve your room, they will charge the first night as a deposit.  
For a full refund, you must cancel at least 48 hours prior to arrival. Otherwise, you forfeit your deposit.

AVAILIABLE ROOM DESCRIPTIONS

Room with 2 queen size beds. ADA compliant rooms have Kings.
2 BR, living area with dining table, kitchenette, microwave, either full or mini fridge.
2 BR and 1 Bath. 1 BR with a king, 1 BR with two queens, sleeps 6. Full kitchen, a patio, a fireplace and cable TV.
2 BR or 3 BR options, bedrooms have a combination of bed sizes. full kitchen, coffeemaker. Each cabin has WiFi, a gas grill on patio, patio table and chairs, cable TV and fireplace.

For travel directions to Pickwick Landing State Park, visit their web site.

View the map of Pickwick Landing State Park.

HAMPTON INN PICKWICK DAM AT SHILOH FALLS

We have also reserved a small block of rooms at the Hampton Inn near the park. These rooms will be blocked off for Symposium attendees until Thursday, March 22, 2018. The rate here is $120/night plus tax for a guest room. This does not include suites.

Reserve your room online.

 

ABOUT

Formerly known as The EDP (Electronic Data Processing) Symposium, the Tennessee Higher Education Information Technology Symposium (ITS) is an annual event open to higher-education professionals in Tennessee. It is an informal forum in which participants can present and gather information related to the technological needs of higher education institutions. Attendees include:

  • • Information Technology professionals at higher education institutions
  • • Faculty members integrating technology into instruction
  • • Staff providing support for critical administrative tasks of higher education institutions

This year's theme and suggested topics:

"IT Connects → Mission Possible"

To submit presentation proposals online, please see Call for Presentations. We welcome new ideas and topics for the symposium.

How is your campus IT connecting faculty, staff and students in the classroom? In offices? Across campus? To accomplish day to day tasks or introducing new solutions to help users be successful?

Share your experiences and insight about what you are doing and how your work fits in with your institution’s goals.

VENDOR INFORMATION

To register for a vendor display table at the Information Technology Symposium please complete the online registration. The vendor registration form and payment deadline is April 16, 2018.

Please read the information below to see how reserving vendor space is handled.

NOTE: If you have questions about participating as a vendor or vendor setup, please contact Jerry Boyd at 931-372-3981. If you need to update your current registration or attendee list, please contact Allan Jones at 931-372-6526.

This year’s symposium has 28 vendor spaces available. All sponsors will be recognized in the Conference program, announced from the podium and in the electronic announcements display. The vendor spaces are located in the following rooms. Specific table locations and what is currently available can be seen on the provided floor plan layouts. We try to keep these up-to-date, but if a table is not available when purchasing tickets, it has been sold.

  • Lobby (Gold Sponsor - $1250)
  • • Room A (Silver Sponsor - $750)

Please note that each vendor space will contain one 6’ table. There is insufficient space for stand-alone displays. We do recommend vendors use a 6' logo tablecloth.

Each vendor representative attending must register. Vendor attendee registrations are $80.00. This fee includes meal tickets.

Vendor Table Assignments: Once payment is received, each vendor will receive notification of the designated table location. Spaces will not be assigned, or considered final, until payment is received.

Additional Sponsorship Opportunities: To support vendor requests for additional special event sponsorship opportunities the following options are now available to all registered vendor sponsors on a first come first serve basis. Each sponsor of special event will be recognized from podium and included in special section of the program and on the electronic display.


  1. “Cook-In Sponsor” on Sunday night at $2500 and will allow vendor to place information on tables, hang banner in the room and have a display table in the lobby by the cook in site.

  2. There are two "Breakfast Sponsorship" opportunities for Monday and Tuesday morning at $1500 and will allow vendor to place Sponsor information on table, hang banner at entrance to dining room.

  3. There are two “Lunch Sponsorship” opportunities on Monday and Tuesday at $1500 and will allow vendor to place Sponsor information on table, hang banner at entrance to dining room.

  4. There are three “Break Sponsorship” opportunities: Monday morning, Monday afternoon and Tuesday morning at $400 will allow signage on table, vendor can hang banner in area.

  5. "Monday Night Banquet" at $2500 and will allow vendor to place information on tables, hang banner in the room and have a display table in the lobby by the banquet site.



Vendors are encouraged to provide Bingo prizes with logo or other items as appropriate. All vendors supporting the Bingo event will also be recognized. Vendors are also encouraged to sponsor card drawing give-a-ways that will be presented during the Banquet or at the Annual Business meeting.

Shipping Items Ahead: If you are shipping items ahead of time, please use the following address. We suggest putting the THEITS 2018 and c/o your information in the address.


  •  Pickwick Landing State Park
  •  Attention:  Diana Barker
  •  120 Playground Loop
  •  Counce, TN 38326

Vendors will be listed in the conference packet. Any vendors providing door prizes will also be recognized in the packet. Attendee lists will be available to vendors.

Vendor Set up will open Sunday April 22nd at 4:00pm.

Internet Access: Wi-Fi: Wi-Fi is available in all hotel rooms and the conference area, which is included in the conference reservation.

Equipment Security: It will be the responsibility of each vendor to protect his or her own equipment from loss or damage.

For more information about vendor registration and opportunities, please contact Jerry Boyd at 931-372-3981

Payment Information:

For those paying by check, they will not be guaranteed a table until payment is received and they must contact us first prior to registering.

  1. By Credit Card (accepts all major credit cards including Visa, MC, Discover and American Express) Complete the online registration form.

  2. Mail a check payable to TN Higher Education IT Symposium to:

    •  Information Technology Services
    •  ATTN: Angie Vick
    •  1010 N. Peachtree Ave
    •  Box 5071
    •  Cookeville, TN 38505

    • Once we receive the check, we will send a conference registration code