STAPLES OFFICE SUPPLIES CONTRACT

In a cooperative buying effort, the TBR has signed onto an existing University of Tennessee contract with Staples for office supplies purchases. The Staples contract offers next day desktop delivery and online ordering through StaplesLink.com .

All office supplies are to be purchased from Staples unless a lower price can be obtained from another vendor.  If an office supply purchase is made from a vendor other than Staples, it is the responsibility of the department making the purchase to maintain documentation with its payment file showing proof that a lower price was received on the item.  The form used to document the savings is the Staples Exception Form.  Please note that these forms are subject to audit/review and must be maintained by the department with its requisition / procurement card file for the period of time as outlined in University Administrative Policies and Procedures.

Office supplies purchases are to be made using the pro-card, however, in the event that an invoiced purchase of this type is made, it will be necessary to include a copy of the completed exception form with the requisition when it is submitted to the Business Office for payment.

Forms

• Staples Exception Form (PDF)

Other useful Staples tips:

• Tips and Facts about using Staples (PDF)
• How to return items to staples (PDF)