Scheduling Photos

* Save money by booking your photo assignments through Public Affairs. *

If your photo(s) will be used for news releases, you can save the $10 assignment fee by scheduling the photographer through Public Affairs. To take advantage of this savings, schedule the photo on campus during regular working hours.

* Schedule photo assignments early and accurately. *

It's never too early to book a photo assignment. Call as soon as you confirm the date and time of your event, especially in the spring when many awards ceremonies occur. Photo assignments are scheduled through Public Affairs at 372.3214 or Photographic Services at 372.3305. Be prepared to provide a time, date, location and brief description of the photos needed. Also, have your function number available. Departments are billed for photo assignments and any prints. If you choose to book with Photo Services, let them know the name of the awards ceremony and that you'll be working with Public Affairs on news releases.

* Schedule your photos on campus during regular working hours, if possible. *

Photo assignments scheduled after hours, over the weekend or at an off-campus location include a $20/hour assignment fee. Understandably, events like awards ceremonies and presentations often occur after hours, but consider making an 'unofficial' presentation to the student/faculty/staff award recipients at luncheon forum or in a dean's office just prior to the event, if possible.

* When scheduling a photographer for after hours, specify the time. *

If your event begins with a dinner, don't schedule the photographer to be there during that time unless you specifically want photos of the meal -- AND you want to pay the $20/hour rate for that time. Most often, the presentation ceremony is the only part of the program where a photographer is needed.