Publication Review

Publications, whether new or revised, must be reviewed, approved and assigned a publication number by the Office of Public Affairs (see www.tntech.edu/adminpandp/misc/misc6.html for exceptions to the review process). The Purchasing Office cannot issue a requisition for the printing of any Tennessee Tech publication without the approval of the Office of Public Affairs.

The graphic artist and the publications director work with the originator of the publication to ensure that the publication is produced economically, fulfills its intended use and is consistent with university graphic standards. Minimally, this involves assigning an authorization number; ensuring proper use of logo, including an affirmative action statement and TBR identifier; following writing and printing specifications; and designating the publication for printing either by Printing Services (preferred and generally least expensive) or an off-campus printer. All publications should be produced on campus when economically feasible.

Specifications and the assignment of the publication to Printing Services or an off-campus vendor are recorded by the graphic artist and/or the publications director on a Publications Authorization Form. One copy is retained by the graphic artist to serve as a record of university publications, and one copy is delivered to either Printing Services or Purchasing, depending on where the publication is printed. The completed form indicates the publication has been reviewed and approved by the Office of Public Affairs and the originator, as required, and also provides printing and/or bid specifications. Printing Services will not print publications requiring review, nor will Purchasing and Accounts Payable process a requisition for off-campus printing, unless it has been reviewed and approved by the Office of Public Affairs.

In the event that a publication does not require review by Public Affairs, and Printing Services has approved the publication's printing by an off-campus printer, Printing Services will provide an authorization form to be delivered to Accounts Payable or Purchasing with the publication's requisition.

In order to demonstrate proper authorization prior to printing, the Office of Public Affairs assigns a number to each publication as part of the approval process. Records of assigned numbers are maintained on campus and periodic reports may be requested by the TBR. The numbering system incorporates institutional identification, a sequential number from the Office of Public Affairs, a Printing Services job number, and the year of printing. The number must appear as part of the printed publication.

In addition, the TBR requires an appropriate identifier on publications, and Tennessee Tech requires that publications include affirmative action statements, as follows:

Tennessee Technological University is a Constituent University of the Tennessee Board of Regents. TTU is an EEO/AA/Title IX/Section 504/ADA University.

Dewayne Wright, Publications Director
E-mail: DAWright@tntech.edu
Phone: 931-372-3215