September 16, 1999
PRESENT ABSENT Dr. Jack Armistead Dr. David Larimore Mr. Rick Cashion Dr. Jeffrey Austen Dr. Carl W. Owens Dr. Cathy Cunningham Dr. Jon Booker Dr. Gary Pickett Dr. Don Ramsey Mr. Frank Bush Dr. Rebecca Quattlebaum Mr. Andrew Schell Mr. Charles Ferrill Dr. Patrick Reagan Ms. Darla Wilhite Dr. Raymond Holbrook Ms. Gloria Russell representing Mr. Paul Isbell Prof. Carolyn Whitaker Ms. Mary Kelley Ivanov Dr. Winston Walden Dr. Glen Johnson Mr. James Westmoreland
The Information Technology Committee met at 11:00 a.m. on September 16, 1999 in Johnson Hall Conference Room, Room 102. Dr. Gary Pickett called the meeting to order.
APPROVAL OF AGENDA: Dr. Jon Booker made a motion to approve the agenda. Dr. Jack Armistead seconded the motion. Motion carried.
APPROVAL OF April 23, 1999 MINUTES: Dr. Jon Booker made a motion to approve the minutes of the April 23, 1999 meeting. Dr. Carl Owens seconded the motion. Motion carried.
ITC SUBCOMMITTEE MEMBERSHIP: A copy of the proposed membership of the three standing subcommittees was passed out. Dr. Jon Booker made a motion that the subcommittee membership be approved. Mr. Jim Westmoreland seconded the motion. Motion carried.
At the November 19, 1998 meeting, a subcommittee was appointed to look at the IRC and Recreational Computing Policies. No progress has been made on that assignment. Dr. Pickett asked Dr. Jeff Austen to chair that subcommittee this year and to select some others to assist him and to give a status report at the next meeting.
At the same meeting concern was voiced about having an Information Technology Responsible Use Policy. Mr. Westmoreland pointed out that a Computerized Information Policy Statement was approved in 1988 and probably covers the area of concern. He pointed out that all such policies should be reviewed periodically and now may be a good time to review our policies including the Code of Computing Practice.
NEW TELEPHONE SWITCH: Mr. Charlie Ferrill gave an update on the new telephone switch. Everyone would be getting a new phone except the dorms and Tech Village would remain on the same system. Mr. Ferrill said the new system would have some added features, and the system including the new office phones will be paid for by Telecommunications.
ITC PROCEDURES UPDATE: Mr. Jim Westmoreland pointed out that there is a need for editorial changes in the ITC Procedures and he had written in these changes in the attachment. Dr. David Larimore said that "Executive Director of University Advancement" in III. D. needed to be changed to "Vice President for University Advancement." Mr. Westmoreland made a motion that these changes be made. Dr. Booker seconded the motion. Motion carried.
INFORMATION TECHNOLOGY SERVICES REPORT: Mr. Jim Westmoreland informed the members that Mr. Danny Reese would begin October 1, 1999 as the Associate Vice President for Information Technology. He will be coming from the University of Alabama with 26 years experience. Mr. Jeff Gold resigned and took another career path. Mr. Frank Bush is acting as Interim Manager of Academic Computing Support until a decision is made on filling Mr. Gold’s position.
The TAF Financial Report for Fiscal Year 1998-99 was attached. The projects and funds used out of the TAF were audited by Internal Audit. All equipment and dollars were accounted for. Mr. Westmoreland reported that there would be even more projects this year than last fiscal year.
The ITC Hardware/Software Approval report for Fiscal Year 1998-99 was attached. There were 927 approvals on the summary.
Ethernet connections have been made in the rooms of nine residence halls. Approximately 250 students have turned in ResNet applications and 170 have been processed.
OTHER MATTERS: Dr. Jeff Austen had a question about the data on some web pages being outdated. Discussion followed. Dr. Jack Armistead suggested that monitoring of the web be put on the agenda for the November meeting.
ADJOURN: Mr. Westmoreland made a motion to adjourn. Dr. Booker seconded the motion. Motion carried.