March 26, 1998
PRESENT ABSENT Mr. Matt Campbell Dr. David Larimore Dr. Jack Armistead Dr. Reed Cripps Mr. Anthony Moffett Dr. Gary Pickett Dr. Cathy Cunningham Dr. Carl Owens Prof. Carolyn Whitaker Mr. Charlie Ferrill Ms. Sharon Rader for Mr. Richard Cashion Mr. Jeff Gold Mr. Paul Isbell Ms. Monica Greppin (Visitor) Dr. Patrick Reagan Dr. Raymond Holbrook Dr. Rubye Torrey Dr. Steven Isbell Dr. Marie Ventrice for Mr. Keith Jones for Dr. Charles Hickman Dr. Jeffrey Austen Dr. Winston Walden Mr. Nicholas Kurowski Ms. Darla Wilhite Mr. James Westmoreland
The Information Technology Committee met at 11:00 a.m. on March 26, 1998 in Clement Hall, Room 206. Dr. Patrick Reagan called the meeting to order.
APPROVAL OF AGENDA: Dr. Cathy Cunningham made a motion to approve the Agenda. Dr. Carl Owens seconded the motion. Motion carried.
Dr. Patrick Reagan said copies of memos would be sent to the members that were supposed to be sent with the last packet of materials.
APPROVAL OF NOVEMBER 20, 1997 MINUTES: Mr. James Westmoreland made a motion to approve the minutes. Dr. Cathy Cunningham seconded the motion. Motion carried.
WEB SUBCOMMITTEE REPORT: Ms. Monica Greppin, chairperson for the Web Subcommittee, came to the ITC meeting to submit a report to the members. She stated that the subcommittee had met eight times since becoming an official subcommittee of the Information Technology Committee. Also, the subcommittee has revised the TTU Web Publishing Style Guidelines and will continue to review and update them as needed.
She said the subcommittee created an interactive campus map, which is now on-line at the TTU home page welcome center. Also, a Home Page Reorganization Subcommittee was formed to develop suggestions and revisions to the university's home page and to ensure that it is responsive to the university's mission and meets the needs of all prospective audiences for ease of use and design/appearance.
A report which Ms. Greppin reviewed and gave to the Information Technology Committee members also had a list of the subcommittee members and their status that were on the Ad-hoc World Wide Web Subcommittee. Dr. Patrick Reagan thanked Ms. Greppin for her report.
ADMINISTRATIVE SUBCOMMITTEE REPORT: Mr. Richard Cashion was unable to attend because of conducting a pilot test of using the Web for registration. Mr. James Westmoreland represented him. He also submitted a report from Mr. Richard Cashion, chairperson of the Administrative Affairs Subcommittee. The subcommittee had met for the first time on January 29, 1998. The first meeting's primary purpose was to introduce the administrative computing function to the members and determine the purpose of the subcommittee. The report was reviewed and discussed by Mr. Westmoreland and the Information Technology Committee members.
INFORMATION TECHNOLOGY MANAGEMENT SUBCOMMITTEE: Dr. Patrick Reagan said there might have to be an entire meeting on this topic. It may also have to wait until fall for a smooth transition. The Information Technology Committee will have to develop a procedure for recommendations.
PLANNING SUBCOMMITTEE REPORT: Mr. Westmoreland discussed the report with the members. The subcommittee had met twice and will be meeting several times in April to assist in the development of the University's 3-Year Technology Plan. The handout read what Mr. Westmoreland discussed in the meeting.
COMPUTER CENTER REPORT: Mr. Westmoreland told the committee that two technicians had been hired to fill vacancies. Replacing an Academic Analyst was in the process with a cutoff date being March 25, 1998. Twenty resumes had been received so far.
He said the campus network continues to grow with additional connections. Mr. Jerry Boyd is writing bid specifications to wire 4 residence halls.
The support of instructional technology has developed into an area requiring more support and will be more so in the future. Mr. Jeff Gold informed the committee members about Dr. Kriste Lindenmeyer giving a presentation on the Use of the Web Instructional Purposes and demonstration of the template that the professors with Jeff Gold and Andy Wills are working on. The presentation would be at 3:00 p.m. in Johnson Hall, March 26, 1998 and was open to the public.
Mr. Westmoreland gave a handout of his report to the Information Technology Committee members.
Mr. Keith Jones representing Dr. Jeffrey Austen told Dr. Patrick Reagan that Dr. Austen wanted to propose an investigation on electronic document exchange standards for the campus. Discussion followed. Dr. Reagan said he would get in touch with Dr. Austen.
SUCH OTHER MATTERS: Dr. Patrick Reagan told the Information Technology Committee that the next meeting would be April 23, 1998.
ADJOURN: Dr. David Larimore made a motion to adjourn. Dr. Cathy Cunningham seconded the motion. The meeting adjourned at 12:00 p.m.