January 28, 1999
PRESENT ABSENT Dr. Jeffrey Austen Prof. Kenneth Hunter for Mr. Lucas Yeary Dr. Jack Armistead Dr. Charles Hickman Dr. Jon Booker Dr. David Larimore Dr. Ed Boucher for Dr. Carl Owens Dr. Raymond Holbrook Dr. Gary Pickett Ms. Danyel Bruggink Dr. Don Ramsey Mr. Rick Cashion Dr. Patrick Reagan Dr. Cathy Cunningham Ms. Carol Sampley Mr. Charles Ferrill Dr. Rubye Torrey Mr. Jeff Gold Dr. Winston Walden Ms. Monica Greppin for Prof. Carolyn Whitaker Mr. Paul Isbell Ms. Darla Wilhite Mr. James Westmoreland
The Information Technology Committee met at 11:00 a.m. on January 28, 1999 in the President's Conference Room. Dr. Carl Owens called the meeting to order.
APPROVAL OF AGENDA: Dr. Jon Booker made a motion to approve the agenda. Dr. Ed Boucher seconded the motion. Motion carried.
APPROVAL OF NOVEMBER 19, 1998 MINUTES: Dr. Cathy Cunningham made a motion to approve the minutes. Dr. Jon Booker seconded the motion. Motion carried.
COPYRIGHT LAWS: Mr. James Westmoreland said that the TBR legal council had looked into the requirements of the institutions and had written a letter to the Presidents concerning the Digital Millennium Copyright Act. Each institution must immediately take the following steps:
The President is in the process of selecting an agent.
IT MANAGEMENT/CIO SUBCOMMITTEE REPORT: Dr. Patrick Reagan made a motion that the committee receive the report of the subcommittee. This would not reflect if the committee agreed or disagreed with the report. Dr. Gary Pickett seconded the motion. Motion carried. Discussion followed.
Dr. Reagan said the series of recommendations and supporting discussion needs to be sent to President Volpe and the EAC. He stressed how information technology has greatly changed.
In the report, it was recommended that the name of the "Computer Center" be changed to "Office of Information Technology." Mr. Westmoreland reported that the name "Information Technology Services" was suggested to him prior to the meeting. Mr. Jeff Gold stated that he thought that Information Technology Services was a good name since it reflects that the unit provides services associated with Information Technology and that this name would be flexible enough to cover future areas of Information Technology. Dr. Jack Armistead made a motion that the name change be "Information Technology Services." Dr. Ed Boucher seconded the motion. Motion carried. Dr. Gary Pickett said that the change should be reflected throughout the report.
Dr. Jack Armistead made a motion that the report with the four recommendations and supporting discussion be sent to President Volpe. Dr. Cathy Cunningham seconded the motion. Discussion followed.
Ms. Monica Greppin stated that the name "chief information officer" implied that this person would be the one to go to for information about the campus. Dr. Cathy Cunningham made an amendment to the motion that the sentence; "The officeholder shall be the "chief information officer."" be deleted and that the name "chief information officer " be replaced with "Associate Vice President for Information Technology" through out the report. Dr. Jack Armistead seconded the motion. Discussion followed. Dr. Pickett stated that CIO is commonly used to indicated who has overall responsibility for information technology and not as an organizational chart position.
Dr. Jon Booker stated that he was concerned about adding another high level administrator to the University at these times when we are asked to do more with less. However he did not have any trouble with changing the title of the Director of the Computer Center.
The question was called for and the amendment passed.
The question was called for on the motion to send the recommendations and supporting discussion to President Volpe. Dr. Reagan asked that we vote with a paper ballot. Fifteen voted for the motion and three against. Motion carried.
Dr. Gary Pickett said the committee needs to thank Dr. Reagan for a fine job on chairing the IT Management/CIO Subcommittee.
COMPUTER CENTER REPORT: Mr. Westmoreland said the committee should read the memo from Monica Greppin and bring it to the next meeting on February 11, 1999. He would also talk about the computer center report at that time.
ADJOURN: With no further business, the meeting adjourned at 12:00 noon.