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Outstanding
Clerical and Support Staff Awards
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The Outstanding Clerical and Support Staff Awards program
was established in 1989 as a show of appreciation for professional
responsibility
to the most outstanding support staff. A committee of clerical and
support staff, as well as a faculty member, an administrator and
a student, review nominations submitted campus-wide.
These awards are based on job
performance, attitude toward work and the University, attendance
and perseverance,
professional development and suggestions for improvement.
Policies and Procedures
1. There shall be up to four (4) awards per year,
and it is recommended that two (2) awards be for clerical staff,
one(1) for support staff, and one (1) for technical support staff.
If there are no support staff nominated, then there would be two
technical awards; or if there are no technical support nominated,
then there would be two support staff awards.
2. The administrative office responsible for
supervision of the Committee shall be that of Human Resource Services.
3. Committee Composition:
The Outstanding Staff Awards Committee shall be a University Committee
appointed by the President to select the recipients of the awards.
The Committee shall include one (1) faculty, one (1) administrative
staff, one (1) student selected by SGA, two (2) clerical staff
and two (2) support staff. The initial appointments should be made
with two members serving three-year terms, two members serving
two-year terms, two members serving one-year terms, and the student
member serving a one-year term. When possible, previous winners
will be appointed for Committee membership. Subsequent appointments
will be made for three-year terms. If a committee member is nominated
for an award, that person may refuse the appointment; and the President
will appoint a replacement.
4. Qualifications for Nominees:
Any regular Clerical and Support Staff who has been employed at
the University for at least three (3) years is eligible for nomination.
A staff member who has received an award shall not be eligible
for that award for a period of three (3) years.
5. Only one nomination is needed to place a candidate's
name in the nomination. A nomination can be made by any member
of the University community (faculty, staff, students).
6. Time Frame:
- Nominations will be accepted during the month of April by Human
Resource Services. Notice of the nomination period will be
published in the Tech Times and sent out by March 31.
- Recipients
will be recommended and submitted to Human Resource
Services for certification during the first week of October.
- Presentations
will be made during the last week of October.
7. Criteria:
Job Performance - Based on assigned duties.
Attitude - A good attitude toward work and the
University.
Commitment - Attendance and perseverance. Performance
evaluations, recommendations, and references will be used for documentation
of job performance, attitude, and commitment criteria.
Professional Development - Certifications, additional
training, course work and education, seminars, and licenses. Verification
and documentation will be obtained through department head, supervisor,
and/or nominee.
Program Introductions - Suggestions made by nominee
for improvements which result in cost savings, increased efficiency,
improved service, or better time management. Verification will
be obtained through department head and/or supervisor.
8. When nominations are received, the committee
shall request supporting documentation after obtaining written
permission from the nominee. The Committee shall then take into
consideration all of the information it has available to select
the recipients of the Outstanding Staff Awards. The following materials
will be requested from the appropriate individuals or components:
- Letters of recommendation from supervisor and/or department
head.
- Three names to be contacted by the Committee for reference
should be provided by the nominee.
- Annual performance evaluation
to be provided by Human Resource Services.
- Support documentation
for professional development.
9. Recognition:
A cash award (minimum of $500 each) along with an engraved plaque
will be presented by the President or his/her designee. Publicity
should consist of a photo and short article to be published in
The Oracle, Tech Times, and local and hometown newspapers.
Related questions can be addressed to Sharon
King.
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