TENNESSEE TECHNOLOGICAL UNIVERSITY

PURCHASING POLICIES AND PROCEDURES

FORM AGREEMENT
(Replace blanks and/or italicized areas with applicable information)

AGREEMENT BETWEEN

 (NON-AFFILIATED ORGANIZATION)

AND

TENNESSEE TECHNOLOGICAL UNIVERSITY

This Agreement is made this ______ day of ____________, 20___, by and between Tennessee Technological University  ("University") and ________________ ("User") for the use of the University's facility as defined below.

W I T N E S S E T H:

In consideration of the mutual promises herein contained, the parties have agreed and do hereby enter into this Agreement according to the provisions set forth herein:

1. The specific use of the facility for which the parties enter into this Agreement is:

(describe activity)

2. The User shall have use of the facility from (time) on (date) to (time) on (date).  Additional times and purposes for which the User shall have access to the facility are as follows:

________________________________________________________

________________________________________________________

________________________________________________________

________________________________________________________

3.  In its use of the facility, the User shall have access to the following: (description/location of specific areas/services of the facility available to the User including any restrictions on such use).

 ________________________________________________________

                        ________________________________________________________

4. Payment for use of the facility is to be made as follows: (include amount, method, time, place, and source, if applicable).

5. The following duties shall be the responsibility of the designated party:

A.    Promotion and publicity shall be provided by:_______________________________________________

B.    The University shall provide equipment/services as follows:___________________________________

C.    The User shall provide equipment/services as follows:_______________________________________

D.    Advance ticket sales shall be the responsibility of:___________________________________________

E.   The User shall register with the State of Tennessee sales tax division of the Department of Revenue and shall issue to the University a certificate of resale for the rental of the facility.

F.   The User will be responsible for the payment of all applicable amusement tax and sales tax.

6. This Agreement may be terminated by either party upon giving _____ days written notice to the other party prior to termination.  This Agreement may be terminated without the above described notice upon grounds that the facility has been rendered unusable or the activity has been canceled due to an act of God.  The University may also terminate this Agreement if it becomes aware of any threat to personal or public safety arising from the intended use. In all other events of cancellation of the activity, the User shall pay to the University all actual costs and/or "out of pocket" expenses incurred by the University, including the expenses associated with any ticket refunds.

7. Concession rights for the activity shall be as follows: (designate specific concession, party having right to each concession, restrictions on right to and conduct of each concession and method of dividing revenue, if applicable.)

8. If music is to be performed, the parties agree to abide by the following copyright and performance provisions:

A.   The User hereby assures that all necessary copyright and royalty licenses have been obtained from ASCAP, BMI, SESAC and any other performing rights organization or the copyright owner for the performance to be presented under the terms of this Agreement.

B.   The User agrees to provide the University the prior written consent of SESAC, Inc. or the copyright owner for copyrighted music or work for which SESAC is the licensing agent.

C.   The User agrees to indemnify, hold harmless and defend the University and the State of Tennessee from and against any and all claims, demands or suits which may be brought for copyright infringement allegedly arising in the course of the performance presented under the terms of this Agreement. Such indemnification shall extend to both criminal and civil actions and shall include any and all loss, damage, penalty, court costs or attorneys' fees incurred by the University as a result of such infringement.

D.   The University shall promptly notify the User of any such claim brought against the University or the State of Tennessee. The settlement or compromise of any claim brought against the University or the state shall be subject to the approval of the appropriate state officials, as required by T.C.A. Section 20-13-103.

9.  The User hereby agrees to indemnify and hold the University harmless from any and all liabilities arising out of its use of the facility, including, but not limited to, personal injury, property damage, court costs and attorneys' fees.

10. The User agrees to comply with all federal, state and municipal laws, rules and regulations.

11. The User agrees to furnish proof of insurance or performance bond upon request by the University as required by TBR Policy 3:02:02:00.

12. The parties agree to comply with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Executive Order 11,246, the Americans with Disabilities Act of 1990 and the related regulations to each. Each party assures that it will not discriminate against any individual including, but not limited to, employees or applicants for employment and/or students because of race, religion, creed, color, sex, age, disability, veteran status or national origin.

The parties also agree to take affirmative action to ensure that applicants are employed and that employees are treated during their employment without regard to their race, religion, creed, color, sex, age, disability, veteran status or national origin.  Such action shall include, but not be limited to, the following: employment, upgrading demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection available to employees and applicants for employment.

13. This Agreement may be modified only by written amendment executed by all parties hereto.

14. The User warrants that no part of the total contract amount provided herein shall be paid directly or indirectly to an officer or employee of the State of Tennessee as wages, compensation, or gifts in exchange for acting as officer, agent, employee, subcontractor or consultant to the User in connection with work contemplated or performed relative to this Agreement.

15. Any and all claims against the University under the terms of this Agreement shall be submitted to the Board of Claims or the Claims Commission of the State of Tennessee. Damages recoverable against the University shall be expressly limited to claims paid by the Board of Claims or Claims Commission pursuant to T.C.A. Section 9-8-30l, et. seq.

16. The User shall maintain documentation for all charges against the University under this Agreement.  The books, records, and documentation of the User, insofar as they relate to work performed or money received under this Agreement, shall be maintained in conformity with generally accepted accounting principles for a period of three full years from the date of the final payment and shall be subject to audit, at any reasonable time and upon reasonable notice, by the University or the state Comptroller of the Treasury, or their duly appointed representatives or a licensed independent public accountant.

17. This Agreement shall not be effective until approved by the President or designee, the Vice Chancellor for Tennessee Technology Centers or designee, or the TBR, as appropriate.

In witness whereof, the parties, through their authorized representatives, have affixed their signatures below.

(NAME OF USER)                                                TENNESSEE TECHNOLOGICAL UNIVERSITY

BY: _____________________________               BY:_____________________________

TITLE: __________________________                TITLE: Chairperson / Director

DATE: __________________________                DATE: __________________________

                         BY:_____________________________

                      TITLE: Dean / Administrative Officer

 

DATE: __________________________

                       BY:_____________________________

TITLE: Vice President for Business & Fiscal 

               Affairs / President (as applicable)

DATE: __________________________

APPROVED: TENNESSEE BOARD OF REGENTS (When required)

BY: _____________________________

TITLE: ___________________________

DATE: ___________________________

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