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The student and his supervisor should schedule the hours to be worked in a manner most beneficial to both parties. It is the supervisor's duty to have an appropriate amount of work available and to see that it is completed in a satisfactory manner. Students are expected to work; and, if enough work is not available, the supervisor should consider "lending" his worker to a departmental colleague.
30.1 University Academic Scholarship (UAS) Assignment
When the University Academic Scholarship student picks up his/her work assignment from the Financial Aid Office, he/she signs all three copies of the University Academic Scholarship Contract (Exhibit P/P-27). He/she should keep one copy for his/her records as this explains the requirements and responsibilities of the scholarship. Financial Aid will keep one copy and the student must present the third copy to the department where he/she is assigned to work. Students are reassigned each academic year and no student should be allowed to begin work until he/she presents this contract. Most students are required to work seventy-five (75) hours per semester. Hours per semester are reduced for those students receiving a fee discount.
30.1.1 Work Report
The student should complete the required work hours by the last day of class of each quarter. By noon of the first day of finals (or earlier if work is completed), the student's supervisor should submit one (1) copy of the "University Academic Scholarship Work Report" (Exhibit P/P-28) to the Human Resource Services Office. These reports should be hand delivered rather than sent by campus mail.
30.2 College Work Study (CWSP) Assignment
When a CWSP student is assigned to a particular office, he/she will present a yellow "CWSP Work Assignment and Instruction Sheet" (Exhibit P/P-29). This will show the assigned maximum earnings for the academic year (or summer term), the rate of pay and the approximate number of hours per week the student should schedule. No student should be allowed to begin work either summer or fall term until this assignment sheet is presented.
30.2.1 Work Report
Each student should keep a daily record of hours worked on a time sheet which is kept in the supervisor's office. The department should then submit one (1) original and one (1) copy of the green College Work Study Payroll Report (Exhibit P/P-30) listing all of the students being paid for that month in that department. The green College Work Study Time Sheets (Exhibit P/P-31) for each student should be paper clipped to the back. This report should be hand delivered to the Human Resource Services Office by noon of the first working day of each month. The payroll checks will be ready for the students to pick up at Human Resource Services by the tenth of the month.