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This policy applies to all regular and temporary clerical and supporting personnel employed by the University. These individuals are classified as object code 13 in the Personnel Budget and are individuals who are subject to the payment of overtime under the Fair Labor Standards Act.
16.1.1 Agricultural Employees
Any person employed by the Tennessee Technological University as an agricultural employee is exempt from the payment of overtime.
16.2 Overtime Rate
Straight time will be paid for hours worked in excess of 37.5 per week up to 40. Overtime at time-and-one-half will be paid for hours worked in excess of 40 per week. Where compensatory time is not a feasible alternative, overtime will be paid. The hourly rate for monthly personnel is the monthly salary divided by 162.50 (average working hours per month).
16.3 Normal University Workweek
The workweek begins at 12:01 a.m. on Monday morning and ends at 12:00 midnight the following Sunday.
16.4 Hours to be Counted in Computing Overtime Pay
Only hours actually worked and holidays are to be counted in computing overtime pay. Hours paid for under any leave policy, including but not limited to sick leave, annual leave, civil leave or military leave, are not to be included in determining the total hours actually worked for the purpose of computing overtime.
16.5 Authorization for Overtime
No overtime may be worked and compensated for unless it has been authorized in advance by the employee's supervisor.
16.6 Submission of Overtime
Overtime hours worked are to be submitted on the leave and extra time report due in the Human Resource Services Office the 10th of each month. (See Employee Benefits, Section 11.2).
16.7 Compensatory Time
Compensatory time may be granted to clerical and supporting employees in lieu of the payment of straight time and overtime. Compensatory time should be utilized in preference to overtime payment. Compensatory time for any hours worked in excess of regular workweek schedule will be granted at a straight rate of one hour for every additional hour worked if taken during the same workweek, or at time and one-half if taken beyond the workweek but within the same payperiod.
Compensatory time must be used in the payperiod in which it is earned. It cannot be carried forward. Departmental requests for exceptions to this may be made in writing for approval by the appropriate Vice President.
A. Use of Compensatory Time
Compensatory time is not transferable to any type of leave, nor is it transferable to another academic or administrative unit. Compensatory time may not be used as terminal leave.
B. No Compensatory Time for Administrative Employees
Administrative employees (object code 11) are expected to work whatever additional hours are necessary to accomplish their job without receiving compensatory time for such extra work.
16.8 Maintenance of Records
Complete records of overtime and compensatory time including dates, amount of time worked and the schedule of compensatory time taken must be maintained in each academic and administrative unit. All such records should be available for audit by the University's Internal Auditor, personnel in the Human Resource Services Office, responsible Academic and Administrative Officers as well as the State Comptroller of the Treasury.