INVENTORY CONTROL POLICIES AND PROCEDURES
7. Procedure for Receiving Equipment
7.1 Shipments Received by
Central Receiving
7.1.1 Unless otherwise specified on
the purchase order, equipment items are received by Central Receiving. Upon delivery of items to an administrative
unit from Central Receiving, a representative of the administrative unit will
sign and date the
"Delivery" copy of the purchase order to signify acceptance of
item(s).
7.1.2 When TTU
property tag is affixed to the item, the permanent location of the asset is
noted in the asset record. This
information will be included on the next inventory listing provided for the
administrative unit. An incorrect
location should be reported to the Property Officer on a Request for Change of
Accountability Form (Exhibit
IC-1).
7.1.3 When partial shipments of
purchase orders are delivered to an administrative unit, the administrative
unit representative shall indicate the quantity received upon each delivery by
Central Receiving. Multiple deliveries
may be recorded on the same delivery copy of a purchase order.
7.2 Shipments
Received Directly by Departments
Administrative units to which
equipment is delivered directly from the carrier to the administrative unit's
facility (e.g., Agriculture Pavilion,
This information is
maintained by Business & Fiscal Affairs
Last Updated: 20-MAR -2008
For more information, contact Business Services
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