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Departments having charges to outside agencies should forward to the Business Office Accounts Receivable Supervisor, via the appropriate academic or administrative officer, a memorandum containing the name of the person or organization to be billed, the billing address, a description of the charge(s) and amount(s), and the date the charge was incurred. Billings will be prepared by the Business Office staff. Documentation establishing the charge should contain the signature of the representative of the outside agency certifying receipt of the goods or services rendered as well as the signature of a University representative. This documentation should be attached to the memorandum.
10.2 Payment Received by Department After Billing Submitted to Business Office
If payment is received by the department after the billing information has been submitted to the Business Office, the Accounts Receivable Supervisor in the Business Office should be informed to assure proper coding of the payment receipt.
10.3 Employee Receivables
Employee receivables may result from traffic and parking fines, library fines, institution services, bad checks or other charges. Notification to the Business Office Accounts Receivable Supervisor of the receivables should be accomplished in the same manner as for student receivables or other receivables, that is by traffic ticket copy, departmental charge form, memorandum, etc.